CONTRACTOR WORK · CONSTRUCTION

Contractor disputes: document work before problems happen

Renovation work, repairs, installations, construction sites, handovers… Many disagreements begin with one simple sentence: "That wasn't there before."

A damaged wall. An unfinished detail. A scratched floor. Missing equipment. A disagreement about project progress. A few days later, it sometimes becomes impossible to clearly reconstruct the real condition of the site.

Photos are useful. But they are not always enough.

Most contractors and clients already take photos. That is a good habit. But standard photos remain simple files stored on a phone or a computer.

During a dispute, anything that can be modified can be challenged.

Dates, metadata or screenshots are not always considered reliable independent proof.

The real issue: proving prior existence

A photo can show the condition of a room, a wall, equipment or a construction site. But it does not automatically prove that this condition already existed at a precise moment.

That is where independent timestamping becomes important.

With Codex-Log, a unique digital fingerprint of the file is generated and timestamped by an independent third party.

This later allows verification that a specific file already existed in that exact state at that exact date.

In practice, what changes?

• Document a site before work begins
• Keep reliable records of progress and project stages
• Compare before / after conditions more easily
• Strengthen a case during disagreements with a client or contractor
• Avoid situations where obvious facts become difficult to prove

A simple habit that can prevent disputes

The goal is not to create tension between clients and contractors. The goal is simply to keep a reliable record of the actual situation before discussions become complicated.

A few photos. A few seconds. And later: a clearer, stronger and verifiable record when it truly matters.